06 Mar 7 Tips for Organising an Awards Night
Organising an important corporate awards night for your company can be a little nerve-wracking. You want to make sure everything goes right on the night so you can not only impress the boss but ensure that everything goes to plan. Here, we’ve listed some insider tips to help make your event the most talked about industry do of the season (for all the right reasons):
Get the team together
Right from the onset, you need to have a team of colleagues to help you. Get this team together before you do anything else to ensure that no one misses out on important information.
Create a comprehensive plan
Planning is one of the most important things you can do to ensure your event is a success. It doesn’t matter how much experience you have organising this type of event. If you give yourself a decent amount of time to be able to work on the task at hand and are able to collaborate with other colleagues who know what’s required for a successful event, you can’t go wrong. The right planning is crucial, so don’t underestimate taking the time out to nut out the details and create a document you can all work off.
Know your budget
Things can get very pricey and the cost of renting venues can vary dramatically. Know how much you have to spend and stick to it. You need to know upfront how much you have to work with so you can allocate funds accordingly (and keep your boss happy by staying within the budget).
Your invitations and the follow-up methods you will be using to contact the guest list will have a big impact on a number of people you have at your event. Therefore, importance needs to be placed on this step. Take the time out to send the invitations and communicate everything about the event clearly. Make sure RSVP’s are required and you have someone following up with guests who have not responded.
Keep it relevant
Certainly, draw inspiration from other events you’ve seen, but make sure that when you are planning yours, you keep it relevant. Really consider the purpose of the event and the atmosphere you want to create.
All the details
Like any good event, the key to success is in the details. Carefully select the set menu or canapes, the guest speaker and the venue booking. Take the time out to have the trophies or items to be presented carefully designed and selected to reflect the nature of the awards. It’s all of these important details that make for a stellar awards night.
When it comes to organising events, you can’t confirm enough with all of the important people you’ve outsourced to in order to make the night a success. Make sure that where possible, for venue hire and other major details, you receive an email confirmation of the details of your booking well in advance. Making sure that everything is booked with plenty of time to spare is vital.
Organising an awards night can be a great experience. I hope our list of tips has given you some useful ideas for ensuring the event you are planning is a complete success!